*A portion of this video is without audio* A. CALL REGULAR SESSION TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE American Flag Texas Flag: “Honor the Texas Flag; I pledge allegiance to thee Texas, one state under God, one and indivisible.” D. PUBLIC COMMENT: This is an opportunity for the public to address the Town Council on any matter, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing begins. Each speaker is limited to five (5) minutes, unless the speaker requires the assistance of a translator, in which case the speaker is limited to ten (10) minutes, in accordance with applicable law. Each speaker shall approach the podium and state his/her name and address before speaking. Speakers shall address the governing body with civility that is conducive to appropriate public discussion. Speakers can address only the governing body as a whole and not individual city officials or employees. The public cannot speak from the gallery but only from the podium. Per the Texas Open Meetings Act, the Town Council is prohibited from deliberating or taking action on any matter not listed on the agenda. The Council may only: (1) make a statement of fact regarding the item; (2) make a recitation of existing Town Council Meeting March 24, 2020 Page 2 of 5 policy regarding the item; or (3) propose the item be placed on a future agenda, in accordance with Council adopted procedures. In an effort to allow the public the ability to participate in the public comment portion and not attend the meeting in person, the Town will allow the following: The public may email their comment to the Town Secretary by 5:00 pm on Tuesday, March 24 at emccomis@argyletx.com. The Town Secretary will read the email to Council during the public comment portion of the meeting. Please make sure to include your name and address, along with your comment pertaining to an item on the agenda, in the body of the email. E. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS 1. Town Council and Staff Presentations / Reports a. Crawford Road Project Sidewalks – Interim Town Manager Jeff Howell b. Town Facility Renovations Update – Interim Town Manager Jeff Howell c. Annual Financial Report (Audit) – Vail and Park, P.C. F. CONSENT AGENDA: Any Council Member may request an item on the Consent Agenda to be taken up for individual consideration 1. Consider approval of the February 25, 2020 Regular Town Council meeting minutes as recorded. 2. Consider approval and acceptance of the Annual Financial Report for Fiscal Year 2019. 3. Discuss and consider appropriate action to amend the Professional Services Agreement with Teague Nall and Perkins for Crawford Road engineering with Amendment No. 1. 4. Consider approval of Ordinance 2020-05 amending Article 1.03 Town Council, Division 2, Rules of Procedure of the Town of Argyle Code of Ordinances, Town Council Rules of Procedure. 5. Consider approval of Ordinance 2020-06 amending Article 1.04 Town Officers of the Town of Argyle Code of Ordinances. 6. Consider approval of Resolution 2020-03 establishing the regular council meetings for the remainder of the 2020 calendar year. 7. Discuss and consider approval of Resolution 2020-06 of the Town Council ratifying the Mayor's declaration of local disaster regarding the COVID-19 virus beyond seven days pursuant to Section 418.108(b) of the Texas Government Code; limiting the number of people at gatherings to prevent or limit the spread of COVID-19; and other related matters addressing the public health emergency caused by COVID-19. Town Council Meeting March 24, 2020 Page 3 of 5 G. PUBLIC HEARING ITEMS: 1. Consider Ordinance 2020-10 approving the 2020 Wastewater and Roadway Impact Fee Study, Land Use Assumptions, Wastewater and Roadway Capital Improvements Plans, and the Wastewater and Roadway Impact Fee Rates. 2. Consider and take appropriate action on an ordinance for a Specific Use Permit (SUP-20-002) for Honey’s Farm, a proposed wedding and event venue to be located at 1802 Knight Street, being legally described as Lots 1-2, Block A, Myles Addition, Town of Argyle, Denton County, Texas. (This applicant has requested to withdraw this agenda item.)
*A portion of this video is without audio* PUBLIC HEARING ITEMS: 1. Consider Ordinance 2020-10 approving the 2020 Wastewater and Roadway Impact Fee Study, Land Use Assumptions, Wastewater and Roadway Capital Improvements Plans, and the Wastewater and Roadway Impact Fee Rates. 2. Consider and take appropriate action on an ordinance for a Specific Use Permit (SUP-20-002) for Honey’s Farm, a proposed wedding and event venue to be located at 1802 Knight Street, being legally described as Lots 1-2, Block A, Myles Addition, Town of Argyle, Denton County, Texas. (This applicant has requested to withdraw this agenda item.)
ACTION ITEMS: 1. Discuss and consider appropriate action to engage Vail & Park, P.C. to perform limited scope audits for the Lakes of Argyle Public Improvements District No. 1 and Waterbrook of Argyle Public Improvements District No. 2 for the years ended September 30, 2018 and 2019 and for the six months ended March 31, 2020. 2. Consider and take appropriate action on a Site Plan (SP-20-001) for Rapid Med, a proposed 5,825 square-foot medical office, located on approximately 1.03 acres of land, legally described as Tracts 16-18, a portion of Stephan A. Chambers Survey, Abstract No. 308, located in the Town of Argyle, Denton County, Texas. 3. Consider approval of Ordinance 2020-07 amending Ordinance 2019-24, thereby amending the Town of Argyle Fiscal Year 2019–2020 Annual Budget to reflect increased costs in the amount of $318,890 to be paid from General Fund Balance. 4. Consider approval of Ordinance 2020-08 amending Ordinance 2020-07, thereby amending the Town of Argyle Fiscal Year 2019-2020 Annual Budget to reflect the addition of two police officer positions in the amount of $102,000 to be paid from the General Fund balance. 5. Discuss and consider approval of Ordinance 2020-09 authorizing the issuance of the Town of Argyle, Texas General Obligation Refunding Bonds, Series 2020, levying a tax for the payment of said bonds and resolving other matters incident and related thereto, including the approval of a paying agent/registrar agreement and a purchase letter. 6. Discuss and consider appropriate action authorizing the Interim Town Manager to accept a Records Retention Processing Proposal from Records Consultant, Inc. (RCI). 7. Discuss and consider approval of Resolution 2020-04 revising the Town of Argyles Purchasing and Procedures Policy. 8. Discuss and consider approval of Resolution 2020-05 amending the 2016 Employee Handbook. 9. Discuss and consider approval of ordinances of the Town of Argyle to postpone the General Election and Special Election to be held on May 2, 2020, to the November 3, 2020, Uniform Election Day. 10. Tabled from previous meeting - Consider possible change orders for South Gibbons Road and Harpole Road and to provide staff with direction regarding completion of the project associated with the 2019 Capital Improvements Plan for road improvements.
I. EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, CHAPTER 551, SUBCHAPTER D: 1. §551.071: Consultation with town attorney on pending or contemplated litigation and on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: a. 2019 Road Street Improvement Project Agreements b. Attorney General letter ruling OR2020-05506 c. Attorney General letter ruling OR2020-05951 d. Waterbrook development PID and TIRZ issues. 2. § 551.074: Personnel matters (to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee.) a. Town Attorney J. RECONVENE INTO OPEN SESSION: In accordance with Texas Government Code, Section 551, the Town Council will reconvene into Regular Section and consider action, if any, on matters discussed in Executive Session.
ACTION ITEMS: 1. Discuss and consider appropriate action to engage Vail & Park, P.C. to perform limited scope audits for the Lakes of Argyle Public Improvements District No. 1 and Waterbrook of Argyle Public Improvements District No. 2 for the years ended September 30, 2018 and 2019 and for the six months ended March 31, 2020. 2. Consider and take appropriate action on a Site Plan (SP-20-001) for Rapid Med, a proposed 5,825 square-foot medical office, located on approximately 1.03 acres of land, legally described as Tracts 16-18, a portion of Stephan A. Chambers Survey, Abstract No. 308, located in the Town of Argyle, Denton County, Texas. 3. Consider approval of Ordinance 2020-07 amending Ordinance 2019-24, thereby amending the Town of Argyle Fiscal Year 2019–2020 Annual Budget to reflect increased costs in the amount of $318,890 to be paid from General Fund Balance. 4. Consider approval of Ordinance 2020-08 amending Ordinance 2020-07, thereby amending the Town of Argyle Fiscal Year 2019-2020 Annual Budget to reflect the addition of two police officer positions in the amount of $102,000 to be paid from the General Fund balance. 5. Discuss and consider approval of Ordinance 2020-09 authorizing the issuance of the Town of Argyle, Texas General Obligation Refunding Bonds, Series 2020, levying a tax for the payment of said bonds and resolving other matters incident and related thereto, including the approval of a paying agent/registrar agreement and a purchase letter. 6. Discuss and consider appropriate action authorizing the Interim Town Manager to accept a Records Retention Processing Proposal from Records Consultant, Inc. (RCI). 7. Discuss and consider approval of Resolution 2020-04 revising the Town of Argyles Purchasing and Procedures Policy. 8. Discuss and consider approval of Resolution 2020-05 amending the 2016 Employee Handbook. 9. Discuss and consider approval of ordinances of the Town of Argyle to postpone the General Election and Special Election to be held on May 2, 2020, to the November 3, 2020, Uniform Election Day. 10. Tabled from previous meeting - Consider possible change orders for South Gibbons Road and Harpole Road and to provide staff with direction regarding completion of the project associated with the 2019 Capital Improvements Plan for road improvements.
Mar 24, 2020 Town Council
*A portion of this video is without audio* A. CALL REGULAR SESSION TO ORDER B. INVOCATION C. PLEDGE OF ALLEGIANCE American Flag Texas Flag: “Honor the Texas Flag; I pledge allegiance to thee Texas, one state under God, one and indivisible.” D. PUBLIC COMMENT: This is an opportunity for the public to address the Town Council on any matter, except public hearings that are included on the agenda. Comments related to public hearings will be heard when the specific hearing begins. Each speaker is limited to five (5) minutes, unless the speaker requires the assistance of a translator, in which case the speaker is limited to ten (10) minutes, in accordance with applicable law. Each speaker shall approach the podium and state his/her name and address before speaking. Speakers shall address the governing body with civility that is conducive to appropriate public discussion. Speakers can address only the governing body as a whole and not individual city officials or employees. The public cannot speak from the gallery but only from the podium. Per the Texas Open Meetings Act, the Town Council is prohibited from deliberating or taking action on any matter not listed on the agenda. The Council may only: (1) make a statement of fact regarding the item; (2) make a recitation of existing Town Council Meeting March 24, 2020 Page 2 of 5 policy regarding the item; or (3) propose the item be placed on a future agenda, in accordance with Council adopted procedures. In an effort to allow the public the ability to participate in the public comment portion and not attend the meeting in person, the Town will allow the following: The public may email their comment to the Town Secretary by 5:00 pm on Tuesday, March 24 at emccomis@argyletx.com. The Town Secretary will read the email to Council during the public comment portion of the meeting. Please make sure to include your name and address, along with your comment pertaining to an item on the agenda, in the body of the email. E. ANNOUNCEMENTS, PROCLAMATIONS AND PRESENTATIONS 1. Town Council and Staff Presentations / Reports a. Crawford Road Project Sidewalks – Interim Town Manager Jeff Howell b. Town Facility Renovations Update – Interim Town Manager Jeff Howell c. Annual Financial Report (Audit) – Vail and Park, P.C. F. CONSENT AGENDA: Any Council Member may request an item on the Consent Agenda to be taken up for individual consideration 1. Consider approval of the February 25, 2020 Regular Town Council meeting minutes as recorded. 2. Consider approval and acceptance of the Annual Financial Report for Fiscal Year 2019. 3. Discuss and consider appropriate action to amend the Professional Services Agreement with Teague Nall and Perkins for Crawford Road engineering with Amendment No. 1. 4. Consider approval of Ordinance 2020-05 amending Article 1.03 Town Council, Division 2, Rules of Procedure of the Town of Argyle Code of Ordinances, Town Council Rules of Procedure. 5. Consider approval of Ordinance 2020-06 amending Article 1.04 Town Officers of the Town of Argyle Code of Ordinances. 6. Consider approval of Resolution 2020-03 establishing the regular council meetings for the remainder of the 2020 calendar year. 7. Discuss and consider approval of Resolution 2020-06 of the Town Council ratifying the Mayor's declaration of local disaster regarding the COVID-19 virus beyond seven days pursuant to Section 418.108(b) of the Texas Government Code; limiting the number of people at gatherings to prevent or limit the spread of COVID-19; and other related matters addressing the public health emergency caused by COVID-19. Town Council Meeting March 24, 2020 Page 3 of 5 G. PUBLIC HEARING ITEMS: 1. Consider Ordinance 2020-10 approving the 2020 Wastewater and Roadway Impact Fee Study, Land Use Assumptions, Wastewater and Roadway Capital Improvements Plans, and the Wastewater and Roadway Impact Fee Rates. 2. Consider and take appropriate action on an ordinance for a Specific Use Permit (SUP-20-002) for Honey’s Farm, a proposed wedding and event venue to be located at 1802 Knight Street, being legally described as Lots 1-2, Block A, Myles Addition, Town of Argyle, Denton County, Texas. (This applicant has requested to withdraw this agenda item.)
*A portion of this video is without audio* PUBLIC HEARING ITEMS: 1. Consider Ordinance 2020-10 approving the 2020 Wastewater and Roadway Impact Fee Study, Land Use Assumptions, Wastewater and Roadway Capital Improvements Plans, and the Wastewater and Roadway Impact Fee Rates. 2. Consider and take appropriate action on an ordinance for a Specific Use Permit (SUP-20-002) for Honey’s Farm, a proposed wedding and event venue to be located at 1802 Knight Street, being legally described as Lots 1-2, Block A, Myles Addition, Town of Argyle, Denton County, Texas. (This applicant has requested to withdraw this agenda item.)
ACTION ITEMS: 1. Discuss and consider appropriate action to engage Vail & Park, P.C. to perform limited scope audits for the Lakes of Argyle Public Improvements District No. 1 and Waterbrook of Argyle Public Improvements District No. 2 for the years ended September 30, 2018 and 2019 and for the six months ended March 31, 2020. 2. Consider and take appropriate action on a Site Plan (SP-20-001) for Rapid Med, a proposed 5,825 square-foot medical office, located on approximately 1.03 acres of land, legally described as Tracts 16-18, a portion of Stephan A. Chambers Survey, Abstract No. 308, located in the Town of Argyle, Denton County, Texas. 3. Consider approval of Ordinance 2020-07 amending Ordinance 2019-24, thereby amending the Town of Argyle Fiscal Year 2019–2020 Annual Budget to reflect increased costs in the amount of $318,890 to be paid from General Fund Balance. 4. Consider approval of Ordinance 2020-08 amending Ordinance 2020-07, thereby amending the Town of Argyle Fiscal Year 2019-2020 Annual Budget to reflect the addition of two police officer positions in the amount of $102,000 to be paid from the General Fund balance. 5. Discuss and consider approval of Ordinance 2020-09 authorizing the issuance of the Town of Argyle, Texas General Obligation Refunding Bonds, Series 2020, levying a tax for the payment of said bonds and resolving other matters incident and related thereto, including the approval of a paying agent/registrar agreement and a purchase letter. 6. Discuss and consider appropriate action authorizing the Interim Town Manager to accept a Records Retention Processing Proposal from Records Consultant, Inc. (RCI). 7. Discuss and consider approval of Resolution 2020-04 revising the Town of Argyles Purchasing and Procedures Policy. 8. Discuss and consider approval of Resolution 2020-05 amending the 2016 Employee Handbook. 9. Discuss and consider approval of ordinances of the Town of Argyle to postpone the General Election and Special Election to be held on May 2, 2020, to the November 3, 2020, Uniform Election Day. 10. Tabled from previous meeting - Consider possible change orders for South Gibbons Road and Harpole Road and to provide staff with direction regarding completion of the project associated with the 2019 Capital Improvements Plan for road improvements.
I. EXECUTIVE SESSION PURSUANT TO TEXAS GOVERNMENT CODE, ANNOTATED, CHAPTER 551, SUBCHAPTER D: 1. §551.071: Consultation with town attorney on pending or contemplated litigation and on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter: a. 2019 Road Street Improvement Project Agreements b. Attorney General letter ruling OR2020-05506 c. Attorney General letter ruling OR2020-05951 d. Waterbrook development PID and TIRZ issues. 2. § 551.074: Personnel matters (to deliberate the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee.) a. Town Attorney J. RECONVENE INTO OPEN SESSION: In accordance with Texas Government Code, Section 551, the Town Council will reconvene into Regular Section and consider action, if any, on matters discussed in Executive Session.
ACTION ITEMS: 1. Discuss and consider appropriate action to engage Vail & Park, P.C. to perform limited scope audits for the Lakes of Argyle Public Improvements District No. 1 and Waterbrook of Argyle Public Improvements District No. 2 for the years ended September 30, 2018 and 2019 and for the six months ended March 31, 2020. 2. Consider and take appropriate action on a Site Plan (SP-20-001) for Rapid Med, a proposed 5,825 square-foot medical office, located on approximately 1.03 acres of land, legally described as Tracts 16-18, a portion of Stephan A. Chambers Survey, Abstract No. 308, located in the Town of Argyle, Denton County, Texas. 3. Consider approval of Ordinance 2020-07 amending Ordinance 2019-24, thereby amending the Town of Argyle Fiscal Year 2019–2020 Annual Budget to reflect increased costs in the amount of $318,890 to be paid from General Fund Balance. 4. Consider approval of Ordinance 2020-08 amending Ordinance 2020-07, thereby amending the Town of Argyle Fiscal Year 2019-2020 Annual Budget to reflect the addition of two police officer positions in the amount of $102,000 to be paid from the General Fund balance. 5. Discuss and consider approval of Ordinance 2020-09 authorizing the issuance of the Town of Argyle, Texas General Obligation Refunding Bonds, Series 2020, levying a tax for the payment of said bonds and resolving other matters incident and related thereto, including the approval of a paying agent/registrar agreement and a purchase letter. 6. Discuss and consider appropriate action authorizing the Interim Town Manager to accept a Records Retention Processing Proposal from Records Consultant, Inc. (RCI). 7. Discuss and consider approval of Resolution 2020-04 revising the Town of Argyles Purchasing and Procedures Policy. 8. Discuss and consider approval of Resolution 2020-05 amending the 2016 Employee Handbook. 9. Discuss and consider approval of ordinances of the Town of Argyle to postpone the General Election and Special Election to be held on May 2, 2020, to the November 3, 2020, Uniform Election Day. 10. Tabled from previous meeting - Consider possible change orders for South Gibbons Road and Harpole Road and to provide staff with direction regarding completion of the project associated with the 2019 Capital Improvements Plan for road improvements.